1. Registration is Subject to Approval
Submission of a registration form and successful payment does not automatically guarantee participation in the event.
KFS reserves the absolute right to verify, review, approve, reject, suspend, or cancel any registration before, during, or after the event if the participant is found to be in violation of KFS policies, event guidelines, university regulations, applicable laws, or community standards.
KFS may refuse participation without prior notice if deemed necessary for safety, fairness, security, operational requirements, or the integrity of the event.
2. Registration Fees are Voluntary and Non-Refundable
All registration fees, participation fees, ticket purchases, passes, and related payments are final and non-refundable. Once a payment is successfully processed:
- 2.1 It cannot be cancelled.
- 2.2 It cannot be refunded.
- 2.3 It cannot be transferred to another individual.
- 2.4 It cannot be converted into credits for future events.
The participant is responsible for reviewing all event details before completing payment.
3. Strict No-Refund Policy
The no-refund policy applies under all circumstances, including but not limited to:
- 3.1 Change of mind after registration.
- 3.2 Scheduling conflicts or inability to attend.
- 3.3 Failure to read event rules or eligibility requirements.
- 3.4 Technical issues, internet connectivity problems, or browser-related errors on the participant's device.
- 3.5 Incorrect information submitted during registration.
- 3.6 Disqualification due to rule violations or misconduct.
- 3.7 Event schedule modifications.
- 3.8 Failure to receive emails due to spam filters or incorrect email addresses.
- 3.9 Rejection of registration for violation of KFS guidelines.
- 3.10 Failure to carry required identification documents.
- 3.11 Failure to appear at the designated reporting time.
4. Registration Cancellation by KFS
KFS reserves the right to cancel, suspend, or void any registration — even after payment — if the participant:
- 4.1 Provides false, misleading, or fraudulent information.
- 4.2 Violates event rules or KIIT University regulations.
- 4.3 Engages in harassment, abuse, discrimination, bullying, or misconduct.
- 4.4 Threatens event safety, engages in cheating, impersonation, or unauthorized access.
- 4.5 Damages property or disrupts event operations.
In such cases, registration may be terminated immediately without compensation, refund, or liability. The decision of KFS shall be final and binding.
5. Eligibility Requirements
Participants must satisfy all eligibility requirements specified for the event. KFS reserves the right to request valid student ID, government-issued ID, university credentials, proof of age, or additional verification documents. Failure to provide requested documentation may result in cancellation without refund.
6. Code of Conduct
All participants must follow organiser instructions, respect fellow attendees, maintain professional conduct, and comply with venue regulations. Immediate removal (without refund) may result from harassment, physical altercations, substance abuse, property damage, unauthorised recording, or offensive conduct.
7. Safety & Security
KFS may conduct identity verification, inspect belongings, restrict prohibited items, remove safety risks, and coordinate with university or law enforcement when necessary. Non-cooperation with security procedures may result in denied entry.
8. Photography, Videography & Media Consent
By attending, you grant KFS permission to photograph, record, or livestream your presence and use your likeness for promotional, archival, or publication purposes without additional notice or compensation. Participants who do not wish to appear in media should contact organisers in advance; complete exclusion cannot be guaranteed.
9. Intellectual Property
Participants retain ownership of original creative works submitted. By participating, you grant KFS a non-exclusive right to display, promote, and archive submitted content for event-related purposes. Participants warrant they hold all necessary rights to submitted content.
10. Payment Gateway — Razorpay
Payments are processed by Razorpay Payments Pvt. Ltd. KFS does not store card numbers, CVV information, or banking credentials. KFS is not liable for payment failures, gateway downtime, bank-side declines, or network interruptions. Payment concerns should be directed to Razorpay support.
11. Event Modifications
KFS reserves the right to modify schedules, change venues, adjust event formats, alter competition structures, or change judges, speakers, and hosts. Such changes shall not constitute grounds for refunds.
12. Force Majeure
KFS shall not be liable for cancellations, postponements, or interruptions caused by natural disasters, extreme weather, government restrictions, public health emergencies, technical failures, security threats, civil disturbances, or venue unavailability. Refunds are not guaranteed in force majeure situations.
13. Data Privacy
Information collected during registration (name, email, roll number, contact details, university information) is used solely for event administration, verification, communication, security, and certification. KFS does not sell participant data. Information may be shared with payment processors, university authorities, venue management, or law enforcement only when legally required.
14. Limitation of Liability
Participation is voluntary and at the participant's own risk. KFS, its organisers, volunteers, sponsors, and affiliates are not liable for personal injury, loss of belongings, theft, property damage, travel or accommodation expenses, or any indirect losses arising from participation. Participants are responsible for safeguarding personal property.
15. Final Authority
All interpretations of event rules, participant eligibility, registrations, disqualifications, disputes, and operational decisions shall be determined solely by KFS. All decisions are final, binding, and not subject to appeal.
16. Contact
For registration-related queries, contact KFS through official communication channels listed on the website.
By completing registration and payment, you confirm that you have read, understood, and agreed to all Terms & Conditions stated above.
17. Electronic Consent & Binding Acceptance
Checking the consent checkbox on the registration form and proceeding to payment constitutes your explicit electronic consent to these Terms & Conditions in their entirety. This action is treated as the equivalent of a physical signature and forms a legally binding acceptance between you and KFS.
If you do not agree with any part of these Terms, do not check the box and do not proceed with payment — your registration will not be processed and no fee will be charged.
18. Governing Law & Jurisdiction
These Terms & Conditions shall be governed by and construed in accordance with the laws of India. Any disputes arising out of or in connection with event registration shall be subject to the exclusive jurisdiction of the competent courts in Bhubaneswar, Odisha.
